Tournament Coordinator’s Checklist
Compliments of Centennial Golf Club

First Things First

• Choose the date of your event
• Assess your food & beverage needs and estimate the number of players expected
• Submit deposit and a signed contract to your Centennial Golf Club Tournament Professional

6 to 8 Weeks Prior To Your Event

• Assess your merchandise needs for Tee gifts (Shirts, golf balls, yardage guides) and Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks to be delivered)
• Determine your staff and volunteer needs
• Order banners, hole sponsorship signs, and hole-in-one insurance (if needed)
• Keep Centennial Golf Club updated on estimated number of players

4 Weeks Prior To Your Event

• Choose your menu and finalize food/beverage contract
• Submit final player and payment to the course

3 Weeks Prior To The Event

• Communicate the following to our professional staff:
• Format of your competition
• Hole-in-one insurance needs and prize information
• Special needs for sponsors or volunteers
• Needs for registration (# of tables, location, etc.).
• Gift Certificate needs and Closest to the Pin or Long Drive requests
• Send sponsor signs to course and discuss placement of signs.

2 Days Prior To Your Event

• Send a player listing/pairings sheet to the course by e-mail or fax. An Excel spreadsheet is the preferred method for player listings. Communicate any changes or questions you may have.

Day Of Your Event

• Deliver any signs, banners, prizes or hole-in-one cars that need to be pre-staged the evening prior for an A.M. event and at least 3 hours prior to a P.M. event.
• Allow ½ hour prior to your start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players). Communicate any last minute changes to the golf course tournament coordinator.

During Your Event

• Relax and have fun! Let our team of tournament professionals take care of your group's every need!

After Your Event

• Remember to pick up any left over prizes, banners or signs
• Select your dates for next year’s event at Centennial Golf Club!